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TYPE:
Regular Meeting - New Format |
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DATE:
10/11/2021
TIME:
6:00 PM |
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LOCATION:
Education Service Center Board Room, 701 S. Main
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DETAILS:
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1.0
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Call to Order
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1.
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Call to Order.
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Info
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Summary:
Call to order (Except for item #1, any agenda item may be considered and acted on in any order).
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3.0
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Pledge of Allegiance to the Flag
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4.0
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Minutes
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4.
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Approval of the Regular Board Meeting Minutes for September 13, 2021
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Action
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Summary:
Discussion, motion and vote on motion to approve or disapprove the the presented Meeting Minutes, which may be approved as presented or approved following modifications.
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| Attachments: |
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Recommendation:
Approve the Minutes of the September 13, 2021 Regular Board Meeting.
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5.0
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Summary of Awards & Achievements
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7.0
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Comments From The Public
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8.
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Comments From The Public
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Info
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Summary:
Members of the public are permitted to address the Board on matters of immediate concern within the jurisdiction of the Board. A written request form must be submitted to the Minute Clerk at least thirty (30) minutes prior to the beginning of the Board meeting. There is a twenty-minute time limit established for the “Citizens’ Comments” section of the agenda, with individual speakers limited to a maximum of three (3) minutes regardless of the number of topics addressed. Individual speakers addressing agenda items will be limited to a total of five (5) minutes, regardless of the number of agenda items addressed.
COMMENTS CONCERNING ITEMS NOT ON THE AGENDA
• The “Citizens’ Comments” portion of the agenda will be reserved for comments concerning issues not otherwise appearing on an agenda and is limited to a twenty-minute maximum.
• This portion of the agenda is reserved to provide citizens an opportunity to address the Board of Education on issues affecting the District and is not intended to provide a forum for commercial, political or similar topics.
• When groups or organizations desire to address the Board under the “Citizens’ Comments” a single spokesperson should be selected to avoid repetitious information.
• The Board will not dialogue with speakers about non-agenda items. Doing so is a violation of the Open Meeting Law. After the meeting, the Superintendent or designee will attempt to contact the individuals who speak to the board to provide answers or resolve any issues/concerns in a timely manner, and report to the board how each issue was addressed.
• Speakers will be called in the order in which they signed to speak.
• Each individual will be allowed to speak for a total time limit of three (3) minutes for non-agenda items, regardless of the number of topics on which the individual requests to speak.
COMMENTS CONCERNING AGENDA ITEMS
• Individuals requesting to speak on an agenda item will be permitted to do so prior to the item being addressed by the Board.
• Speakers will be called in the order in which they signed to speak.
• The Board may choose to ask questions or dialogue with a speaker about the agenda item at the conclusion of their remarks. After the meeting, the Superintendent or designee will attempt to contact the individuals who spoke to the board to provide answers or resolve any issues/concerns in a timely manner, and report to the board how each issue was addressed.
• A total time limit of five (5) minutes will apply to each speaker for comments pertaining to agenda items. Interaction of the Board with the speaker will not be counted as part of the five-minute total.
REQUEST TO SPEAK FORMS
• A “Request to Speak” form must be submitted for each topic.
• There are two “Request to Speak” forms; one for agenda items and the other for non-agenda items. Both are available on the district website or in the Board room prior to the meeting.
• Individuals wishing to comment on either an agenda or non-agenda item during the Board meeting must personally sign and submit the appropriate completed Request to Speak form and provide it to the Minute Clerk at least THIRTY (30) MINUTES prior to the start of the Board meeting in which they are going to speak.
• By completing and signing the appropriate form, the speaker is verifying that the instructions have been read and understood.
• Speakers are encouraged to provide the Board with a written outline of their comments before the meeting begins and to indicate on the form if they are speaking on their own behalf or on behalf of a group. The speaker should also note on the form whether they support or oppose (as applicable) an item.
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9.0
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Approve General Consent Agenda Items
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Action
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B)
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Administrative Services
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C)
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Instructional Services
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26.
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Accept and approve the NEW agreement between Broken Arrow Public Schools and Digi Security Systems who will provide Avigilon servers to replace the existing outdated NEUO servers at multiple school sites across the District. The cost to the District is $405,130.32 and will be paid for with Instructional bond funds. D. Blackburn
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Action
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Summary:
Sites receiving new servers:
Aspen Creek Elementary and ECC, Arrow Springs ECC, Broken Arrow Virtual Academy, BAHS, Country Lane Interm. and Primary, Centennial MS, Central on Main, Creekwood Elementary and ECC, Earnest Childers MS, ESC and PAC, Highland Park, Liberty, Leisure Park, Lynwood, Maintenance, Oakcrest, Oliver MS, Park Lane ECC, Rhoades, Sequoya MS, Spring Creek. Timer Ridge, Vanderver, Wolfcreek, and Kirkland.
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Funding:
Instructional bond funds
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| Attachments: |
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Recommendation:
Approve
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F)
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Business Services
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57.
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Accept and approve the Activity Fund Guidelines. C. Mitchem
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Action
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Summary:
Per Board of Education policy, at the beginning of each fiscal year, and as needed during each fiscal year, the Board of Education shall approve all school activity sub-accounts, all sub-account revenue sources (including fundraising activities, fees, etc.), and all purposes for which the monies collected in each sub-account can be expended.
Guidelines have been compiled containing submitted sub-account information for various school activity funds, including proposed sources of revenue and purposes for which funds may be expended.
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Funding:
Activity Funds
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Recommendation:
Approve
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10.0
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Items Pulled from the Consent Agenda
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11.0
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Administrative Services
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61.
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Discussion, motion and vote on motion to approve or disapprove multiple new, revised and/or the deletion of policies from multiple sections of the Board of Education Policy Guide.
Section I - Board of Education: Revisions to Policy 1190, 1250, and 1290.
Section II - Community Relations: Revision to Policy 2010; Adoption of Policy 2150.
Section III - Instruction: Revisions to Policy 3030, 3075, 3085, 3115, 3155, 3260, and 3265; Adoption of Policy 3045, 3145, 3235, 3240, and 3250.
Section IV - Students: Revision to Policy 4090, 4190, 4220, 4250, 4310, 4320, and 4380; Adoption of Policy 4115, 4180, 4400, and 4405.
Section V - Employees: Revisions to Policy 5000, 5095, 5160, 5310, 5345, 5350, and 5355; Adoption of Policy 5065, 5195, and 5225; Deletion of Policy 5125 and 5320.
Section VI - Business and Technology: Revisions to Policy 6135 and 6160. L. Kerns
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Action
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Summary:
A Policy Council has been established to review the entire Board of Education Policy Guide - the Policy Council was divided into subcommittees with each subcommittee reviewing the policies / sections most pertinent to their division. The council members will continue to meet quarterly to determine what changes, if any, are necessary.
In summary, the attached documents contain the following:
Section I, Board of Education: Revisions to Policy 1190, 1250, and 1290.
Section II, Community Relations: Revision to Policy 2010; Adoption of Policy 2150.
Section III, Instruction: Revisions to Policy 3030, 3075, 3085, 3115, 3155, 3260, and 3265; Adoption of Policy 3045, 3145, 3235, 3240, and 3250.
Section IV, Students: Revisions to Policy 4090, 4190, 4220, 4250, 4310, 4320, and 4380; Adoption of Policy 4115, 4180, 4400, and 4405.
Section V, Employees: Revisions to Policy 5000, 5095, 5160, 5310, 5345, 5350, and 5355; Adoption of Policy 5065, 5195, and 5225; Deletion of Policy 5125 and 5320.
Section VI, Business & Technology: Revisions to Policy 6135 and 6160. L. Kerns
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Funding:
Not Applicable
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Recommendation:
Approve
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12.0
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Business Services
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64.
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Discussion, motion and vote on motion to approve or disapprove the Change Order Reports for General Fund, Building Fund, Workers' Compensation, Bond Funds, Gift Funds, and Child Nutrition Fund for 2021-2022 fiscal year. C. Metevelis
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Action
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Summary:
Attached are the Change Orders totaling ($52,969.35) to the General, Building, Child Nutrition, Gift, Workers' Compensation and Bond Funds for September 9, 2021 through October 6, 2021 for the 2021-2022 fiscal year funds.
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Funding:
All Funds
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Recommendation:
Approve
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65.
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Discussion, motion and vote on motion to approve or disapprove the Encumbrance Reports for All Funds for the 2021-2022 fiscal year. The encumbrance reports are available for review 24 hours in advance of this meeting at the first floor reception desk in the Education Service Center located at 701 S. Main Street, Broken Arrow, OK. C. Metevelis
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Action
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Summary:
Attached are the Encumbrance Orders totaling $1,022,712.02 for the General, Building, Child Nutrition, Workers' Compensation, Bond, and Gift Funds effective September 9, 2021 through October 7, 2021 from the 2021-2022 fiscal year funds.
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Funding:
All Funds
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Recommendation:
Approve
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66.
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Presentation and discussion of the monthly financial reports through September 30, 2021. N. Eneff
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Info
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Summary:
The monthly financial reports showing the Expenditures year-to-date by Project for all funds; the Expenditures year-to-date by Function and Objects for the General Fund, Building Fund, and the Child Nutrition Fund; the Revenue Summary report; the Monthly Financial Summary and the Cash Flow Analysis year-to-date with the projected fund balance and the comparison of current year versus previous year.
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Funding:
Not Applicable
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| Attachments: |
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Recommendation:
Information Only
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13.0
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New Business
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69.
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New Business Item(s).
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Info/Action
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Summary:
Consideration and possible action of any matter not known about or which could not have been reasonably foreseen prior to the time of preparation of the agenda for the regularly scheduled meeting.
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Recommendation:
Approve
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14.0
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Executive Session
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71.
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Convene to Executive Session
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Action
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Summary:
Discussion, motion and vote on motion to approve or disapprove moving into executive session
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Recommendation:
Approve to Convene to Executive Session
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15.0
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Return to Open Session
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72.
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Reconvene to Open Session
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Info
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Summary:
Acknowledge the Board has returned to open session and reading of the statement of executive session minutes by Board Clerk.
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16.0
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Adjourn
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73.
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Adjournment
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Action
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Recommendation:
Approve to Adjourn the Meeting
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